Digital systems for academies and education centres.
From the first enquiry to enrolment and beyond: class schedules, student records and family communication working as one system.
How it works in practice
Academies live on enrolments, and enrolments depend on replying quickly to families and following up with those who asked for information but did not commit. Meanwhile, managing groups, attendance and payments eats up the team's time.
We bring enquiries, placement tests, enrolment and family communication into one system: enquiries enter a pipeline, families get automatic notices about timetables, absences or payments, and you see enrolments, drop-outs and revenue per course on one dashboard.
Common challenges
Enquiries from families lost between calls, emails and messages
Manual enrolment and class administration eating staff time
Parents asking for information the system should send automatically
What we build for you
Enquiry capture and enrolment pipelines
Student records with groups, attendance and history
Class schedules and bookings for trials and make-up lessons
Automated communication with families by email and WhatsApp
Dashboards with enrolment, retention and revenue
Services we use most in this sector
Related guides
- CRM or ERP: which does your business actually need? →Two acronyms that get confused constantly — and choosing wrong costs months and real money.
- CRM or spreadsheets: when is it worth switching? →Excel is not the enemy. Up to a point it is the better tool. The problem is passing that point.
- 7 signs your business already needs a CRM →Concrete symptoms we see again and again before a business makes the jump.
- How much does a custom CRM cost for an SME? →The question we get most often, answered with the factors that genuinely move the price.
Frequently asked questions
Can parents receive automatic updates?
Yes. Confirmations, schedule changes and reminders can go out automatically by WhatsApp or email, using your tone and your rules.
Does it work for both kids' academies and adult training?
Yes. The structure adapts: guardians and permissions for minors, direct communication for adult students.
Can you manage waiting lists per group?
Yes. If a group is full the family joins its waiting list and the system notifies them when a place opens up.
Does it work for online classes too?
Yes. Sessions can include an automatic video-call link and reminders, just like in-person ones.
Let's design your system.
Request a free digital audit and we will show you what this could look like in your business. There is no obligation or sales pressure.
How many hours would automating this give back? Run the numbers with your own figures. Open the savings calculator